If an application is approved for an allocation, written confirmation will be provided from OSCIA by email. This approval letter will include:
- Confirmation of eligible invoice dates and project completion and claim submission deadlines.
- A Land Use Agreement, which must be entered into by the applicant before the initial payment can be issued.
- Information required with the claim submission.
- Links to the necessary documents (e.g., Claim Form, Electronic Funds Transfer Form, Claim Questionnaire, etc.).
- Information on how to submit the claim.
The applicant must enter into a signed Land Use Agreement
with OSCIA, committing the approved farm business to maintaining the eligible practice for a set period of time and the signed Agreement must be included with the initial claim submission.
The project must be complete, operational, and fully paid for before a final claim is submitted
. Every claim for the Reduced Tillage category must be supported by at least one of the following:
- Five to six photos of the identified acres before and after planting with dates the photos were taken, a geo-referenced point (i.e., identifiable landmark) and GPS coordinates.
- Written confirmation from their CCA/P.Ag., that the change in practice was implemented, and its outcomes.
OSCIA reserves the right to verify practice implementation, including conducting residue counts before the final payment is issued and throughout the duration of the Land Use Agreement. If the practice is not maintained as outlined in the approved application and signed Land Use Agreement, applicants will be required to repay all funding received for the approved project.
Payments are made by electronic funds transfer (EFT) in the name of the legal business. All funding is considered income to the business for tax purposes. OSCIA will issue a tax form (AGR-1) and report the amount paid to the Canada Revenue Agency (CRA); this is why an applicant’s Social Insurance Number (SIN) is collected if the applicant does not have a CRA Business Number. Only one claim can be submitted per project per program year, and only one payment will be made per claim.
If you have any questions about program requirements, project timelines or claim submission dates, contact OSCIA at: firstname.lastname@example.org